- How do I reserve my cap & gown?
- How do I pay for my cap & gown?
- How much does it cost?
- How do I determine my size?
- Where do I pick-up my cap & gown?
- Will I need identification to pick-up my cap & gown?
- How will I receive my deposit refund?
- What if I return my cap & gown late?
- Can I purchase cap & gown?
- Can I rent cap & gown for photographs if I am not in the ceremony?
How do I reserve my cap & gown?
Before graduation, graduates will receive an information package from the Ceremonies and Special Events Office. You will be instructed to fill out the Cap & Gown Reservation form enclosed in the package and send or bring the form to the UVic Bookstore. Method of payment must be included with the form. Cap & gown must be reserved and paid for prior to convocation.
How do I pay for my cap & gown?
Cheques, cash, credit cards, debit card and money orders accepted
How much does it cost?
Bachelor's Cap & Gown Rental ($15.00) + Deposit ($15.00) = $30.00 Total
Master's Cap & Gown Rental ($15.00) + Deposit ($15.00) = $30.00 Total
Doctoral Cap & Gown Rental ($35.00) + Deposit ($35.00) = $70.00 Total
Diploma/Certificate Gown Rental * ($10.00) + Deposit ($10.00) = $20.00 Total
PhD Hat or Hood only Rental ($10.00) + Deposit ($10.00) = $20.00 Total
PhD Gown only Rental ($15.00) + Deposit ($15.00) = $30.00 Total
How do I determine my size?
Gown sizes are determined by your height.
Cap sizes are determined by your head measurement. Measure the circumference of your head with a tape measure, at temple height in inches.
Where do I pick-up my cap & gown?
Please go to the Senate Chambers, Room A180 in the Unversity Centre located by the Records & Admissions Office.
Will I need identification to pick-up my cap & gown?
Please bring the returned copy of your cap & gown reservation form with you to collect your cap & cown. Someone may do this for you by presenting your reservation receipt. Please retain this same receipt for deposit refund. If you forget your receipt, you will be provided with an alternate receipt upon presentation of proper identification and subject to payment verification.
How will I receive my deposit refund?
When you return your cap & gown immediately following your ceremony you will receive a cash deposit refund. Please return the receipt with your cap & gown. If you do not have the required receipt you must sign for your refund. All deposit refunds will be cash only.
What if I return my cap & gown late?
There will be a $1.00 per item per day late fee deducted from your original deposit for late returns. If necessary an additional charge will be levied if the deposit amount is depleted.
Can I purchase my own cap & gown?
Yes. Please contact the Bookstore by e-mail regalia@uvic.ca or telephone (250)721-8309. Academic regalia is made to order from our supplier in eastern Canada. Please allow 6-8 weeks for delivery.
Can I rent cap & gown for photographs if I am not in the ceremony?
Yes. Academic cap & gown for individual rentals can be arranged by email regalia@uvic.ca or by calling the Bookstore (250)721-8309. A daily rental fee ($15.00 for undergraduate and masters, $35.00 for doctoral regalia), deposit and postage for out-of-town reservations will apply. The shipping charges will vary depending on where you live and the method of shipping. Visa, MasterCard and American Express are accepted for out-of-town telephone reservations. We require 72 hours notice to arrange cap & gown pick-up and 2 weeks notice for delivery. Please note: we are unable to provide cap & gown for individual rentals during the months of June and November as cap & gown inventory is reserved for all graduation ceremonies during these times.